Primac includes a Purchase Order System (POS) that is fully integrated with an optional Purchase Order Requisition (POR) system that allows individual users to create requisitions that require approvals based on PO type and dollar limits. Purchase orders can be tied to individual jobs to ensure that critical dates are taken into account while scheduling jobs and to verify final costing prior to invoicing the job.
- Use POS to buy virtually everything your company uses - raw material, equipment, services, equipment, real estate or expense items.
- Automatically calculates discounts and provides manual override to take additional discount.
- Provides straightforward purchasing accountability. Allows the AP voucher to be created against the PO and shows the operator what receipts have transpired. You can see PO price, quantity etc. compared to vendor's invoice to prevent over payment or duplicate payment.
- Automatically generates purchase order numbers, or the user can manually assign numbers.
- Provides automatic generation of purchase order commitments (in report form), and the calculation and reporting of receipt accruals that will update the General Ledger System into user specified accounts.
- Accruals may be set to update automatically by PO type. You decide what activity will track accruals or not.
- For period-end accrual entries, simply run the report.
- Allows users to add up to up to 99 lines of special instructions to be included on the purchase order and retained in the system for future reference.
- A purchase order can relate to multiple jobs and specify separate due dates for each line item.
- Allows multiple buyers to use the system simultaneously. The security system will not allow an unauthorized user to create purchase orders.
- Allows use of different U/M for buying, stocking and costing (ex: purchase roll film by the roll but issue to cost by the linear foot).
- PO cloning simplifies handling of blanket PO's.
- Numerous cross-reference tools aid in the search of vendor number, vendor name, part/item number, purchase order number or job order.
- Posts transactions real-time and distinguishes original purchase orders from copies to help prevent duplicate orders.
- Calculates the total order value as items are entered; ultimately providing the buyer with a total cost for the order.
- Allows delinquent vendors to be put on hold.
- Can automatically create Barcode labels directly from the purchase order file to ensure accurate labeling.
- Stores vendor specific information, such as lead-time, pricing and vendor part numbers.· Reports on vendor performance.
- Requisition System provides a user defined approval tree structure, including dollar sign off levels, by type of PO.
- The Requisition System is fully integrated with the Inventory Control System and Vendor file.
- E-mail notifications and inquiry views alert authorized approvers that they have requisitions awaiting approval.
- Once a requisition is approved, it becomes a PO, without re-entry.
