Accounts Receivable System (ARS)

As a stand-alone application or fully integrated within Primac, the Accounts Receivable System (ARS) will allow you to manage your cash-flow efficiently and effectively. A two step posting process allows you to review all entries prior to posting them to the General Ledger. A full array of screen inquiries or reports provide cash application activity information by a variety of selection criteria.

Accounts Receivable System Features

• Provides various methods of cash application, including specific invoices, oldest invoice forward, on-account, partial payment to one or more invoices, etc
• The system automatically checks for duplicate invoice numbers
• Offers an extensive customer inquiry feature that provides a complete picture of the customers’ credit history, including their credit limit, high balance, days to pay, average invoice amount, A/R balance, A/R aging, and sales history
• Complies with your organization’s fiscal calendar updating and processing receipt information by fiscal period
• Provides 25 different A/R Aging Reports based on your selection (by Rep, Customer, division, job, dates, etc.)
• Provides overdue A/R Reporting by customer, salesrep and division. Provides credit status monitoring and alerts you when an account is about to exceed their limit
• All reports can be printed, emailed or downloaded to the operator's desktop. Requires the user to balance each cash receipt. Receipts must be applied in full to an invoice or to an account
• Identifies any out-of-balance condition and will not allow an unbalanced posting to the General Ledger System (GLS)
• Computes “average days to pay” and appropriate statistics. Accounts can be aged with a user defined aging period
• Automatically assigns General Ledger account numbers to all amount fields as you have defined
• Includes the ability to run statements at any time